Corporate Services Administrator

Overview of role

Based in the Hong Kong office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Manager of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy and such other responsibilities as Senior Management shall from time to time determine.

Corporate Services Administrators are required to be responsible for the administration of their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys within Walkers.

Duties, Responsibilities & Person Specification

• To deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the "Portfolio") of companies and  partnerships, originating responses and updating and providing registers and documents as required;
• To prepare and file corporate documents with government agencies;
• To interpret board and shareholder resolutions and agreements and  update the corporate records accordingly;
• To maintain internal databases and systems including ViewPoint;
• To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department;
• To liaise with cross functional teams (finance, corporate governance, compliance, etc) to meet clients' statutory requirement;
• To review all invoices in relation to the Portfolio and liaise with the client regarding payment of the same;
• To follow-up on outstanding accounts receivable within agreed time-frames;
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate;
• Such other tasks as Manager of Corporate Services , Senior Management or the Director of Corporate Services may request from time to time;
• This position has no supervisory responsibilities, however the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.

Education, Skills & Experience

This position has no supervisory responsibilities, however the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.

• The individual must hold an undergraduate degree;
• A minimum of 3 years' experience in company secretarial position gained from professional firm or law firm preferably in handling Cayman Islands and BVI registered office matters;
• Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred;
• Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task;
• The ability to operate with strictest of confidentiality;
• Reliability essential;
• Fast paced approach;
• Ability to work in a team;
• Excellent interpersonal skills;
• Ability to meet strict deadlines and operate on their own initiative.

Special Requirements

• Ability and willingness to occasionally work outside normal working hours/days when requested.
  
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Special Requirements