Corporate Services Administrator

Date: 11 Jul 2024

Location: Central, HK

Company: Walkers Global

Walkers is a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

Walkers treat everyone as the intelligent grown-ups they are. We take a grown-up approach to getting the job done – trusting and empowering our people to deliver consistently, and enabling them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world we operate in.

Overview of role

Based in the Hong Kong office, the Corporate Services Administrator will be responsible for the review of business as assigned by the Manager of Corporate Services or other senior members of the Corporate Services team, the administration of companies and partnerships in accordance with Company policy and such other responsibilities as Senior Management shall from time to time determine.

Corporate Services Administrators are required to be responsible for the administration of their own large portfolio of companies and partnerships, working closely with the relevant responsible attorneys within Walkers.

Duties, Responsibilities & Person Specification

  • To deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the "Portfolio") of companies and  partnerships, originating responses and updating and providing registers and documents as required;
  • To prepare and file corporate documents with government agencies;
  • To interpret board and shareholder resolutions and agreements and  update the corporate records accordingly;
  • To maintain internal databases and systems including ViewPoint;
  • To conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department;
  • To liaise with cross functional teams (finance, corporate governance, compliance, etc) to meet clients' statutory requirement;
  • To review all invoices in relation to the Portfolio and liaise with the client regarding payment of the same;
  • To follow-up on outstanding accounts receivable within agreed time-frames;
  • To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate;
  • Such other tasks as Manager of Corporate Services , Senior Management or the Director of Corporate Services may request from time to time;
  • This position has no supervisory responsibilities, however the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.

Education, Skills & Experience

This position has no supervisory responsibilities, however the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.

  • The individual must hold an undergraduate degree;
  • A minimum of 3 years' experience in company secretarial position gained from professional firm or law firm preferably in handling Cayman Islands and BVI registered office matters;
  • Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred;
  • Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task;
  • The ability to operate with strictest of confidentiality;
  • Reliability essential;
  • Fast paced approach;
  • Ability to work in a team;
  • Excellent interpersonal skills;
  • Ability to meet strict deadlines and operate on their own initiative.

Special Requirements

  • Ability and willingness to occasionally work outside normal working hours/days when requested.

Special Requirements

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.