Corporate Services Assistant

Overview of role

Join Walkers Professional Services (WPS) – shape the future with an industry leader

Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions.  With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers’ trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence.

As we invest in cutting-edge technology and expand our global footprint, we offer ambitious professionals the opportunity to achieve new career heights and make a real impact.

Why Join WPS?

If you thrive in dynamic environments and want to work with industry leaders, you’ll love what we offer:

•  A growth platform – backed by strategic long-term co-investment from Vitruvian Partners and Walkers law firm, accelerating innovation and opportunity.

• Blue-chip client base – work with the best on high-impact, cross-border projects with leading global institutions.

• Global reach, deep local expertise – collaborate across major investment hubs worldwide.

• Empowered culture – a “grown-up” environment that values clarity, collaboration, and commerciality.

• Tech-enabled and client centred mindset – leverage technology to build smarter, more efficient service models.

Based in the Hong Kong office, the Corporate Services Assistant will be responsible for tasks as assigned by the Manager of Corporate Services and the Corporate Services Executives and Administrators.

Duties, Responsibilities & Person Specification

• To deal with day to day correspondence and administrative matters from Team Managers, Corporate Services Executives and Administrators relating to the team's portfolio of companies and partnerships, originating responses and updating and providing registers and documents as required
• To prepare and file corporate documents with government agencies as requested and on behalf of the team
• To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
• To assist with maintaining internal databases and systems including ViewPoint
• To assist with the scanning and saving of documents to the document management system, ensure that all relevant client documents are saved following document naming conventions and in accordance with company policy
• Other tasks as may be requested from time to time
• After gaining experience, be offered with opportunity to deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to the assigned portfolio (the "Portfolio") of companies and partnerships

Education, Skills & Experience

• The individual must hold an undergraduate degree
• A minimum of 1-2 years' experience in company secretarial position gained from professional firms is preferred. Fresh graduates will be considered.
• Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred
• Knowledge in Viewpoint is an advantage
• Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
• The ability to operate with strictest of confidentiality
• Reliability essential
• Fast paced approach
• Ability to work in a team
• Excellent interpersonal skills
• Ability to meet strict deadlines and operate on their own initiative

Special Requirements

• Ability and willingness to occasionally work outside normal working hours/days when requested.

We’re hiring

Join a team that’s redefining fiduciary and corporate services. If you’re ambitious, adaptable and ready to make a difference, WPS could be the right place for you. Competitive compensation included.