Corporate Services Assistant
Date: 7 Nov 2023
Location: Central, HK
Company: Walkers Global
Walkers is a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
Walkers treat everyone as the intelligent grown-ups they are. We take a grown-up approach to getting the job done – trusting and empowering our people to deliver consistently, and enabling them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world we operate in.
Overview of role
Based in the Hong Kong office, the Corporate Services Assistant will be responsible for tasks as assigned by the Manager of Corporate Services and the Corporate Services Executives and Administrators.
Duties, Responsibilities & Person Specification
- To deal with day to day correspondence and administrative matters from attorneys, clients and external service providers relating to a portfolio (the "Portfolio") of companies and partnerships, originating responses and updating and providing registers and documents as required
- To interpret board and shareholder resolutions and agreements and update the corporate records accordingly
- To assist with maintaining internal databases and systems including ViewPoint
- To assist with the due diligence process in respect of new directors, shareholders and related third parties in liaison with the Compliance Department
- To assist with the review of invoices in relation to the Portfolio and liaise with the client regarding payment of the same
- To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client and Attorney as appropriate
- To assist with the scanning and saving of documents to the document management system, in accordance with company policy
- Such other tasks as may be requested from time to time
Education, Skills & Experience
- The individual must hold an undergraduate degree
- A minimum of 1-2 years' experience in company secretarial position gained from professional firms
- Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred
- Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task
- The ability to operate with strictest of confidentiality
- Reliability essential
Personal Qualities and Skills
- Fast paced approach
- Ability to work in a team
- Excellent interpersonal skills
- Ability to meet strict deadlines and operate on their own initiative.
Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
