Corporate Services Executive

Overview of role

Join Walkers Professional Services (WPS) – shape the future with an industry leader

Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions.  With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers’ trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence.

As we invest in cutting-edge technology and expand our global footprint, we offer ambitious professionals the opportunity to achieve new career heights and make a real impact.

Why Join WPS?

If you thrive in dynamic environments and want to work with industry leaders, you’ll love what we offer:

• A growth platform – backed by strategic long-term co-investment from Vitruvian Partners and Walkers law firm, accelerating innovation and opportunity.

• Blue-chip client base – work with the best on high-impact, cross-border projects with leading global institutions.

• Global reach, deep local expertise – collaborate across major investment hubs worldwide.

• Empowered culture – a “grown-up” environment that values clarity, collaboration, and commerciality.

• Tech-enabled and client centred mindset – leverage technology to build smarter, more efficient service models.

Based in the Hong Kong office, the Team Manager ("TM") will assist Assistant Vice President of WPS Asia to manage a team of corporate services administration professionals at varying experience levels in addition of their own small portfolio of companies and partnerships, working closely with the relevant responsible attorneys in accordance with Walkers' policy and such other responsibilities as Senior Management shall from time to time determine.

Duties, Responsibilities & Person Specification

• Management of a team of Corporate Services Executives, Administrators and Assistants with their own portfolios;

• To ensure the team deliver quality and handle administrative matters from attorneys, clients and external service providers relating to the assigned portfolio of companies and partnerships, originating responses and updating and providing registers and documents as required;

 • To offer on job guidance to the new joiners as well as existing members;

• To maintain a harmonious working atmosphere;

• To maintain the client database including ViewPoint, where relevant, in relation to the assigned portfolio and to assist with the ongoing task of maintaining the database's integrity;

• To drive the team to meet different regulatory deadlines and ensure all statutory rules and regulatory requirements are met;

• To ensure time recording accurately and invoices issued in a timely manner in interim and year end billing schedule; 

• To be involved in the employment process and conduct performance review with the team regularly; 

• Develops leadership presence with management support at the department level;

• Manages the resources available effectively to meet planned objectives for initiatives;

• Delegation of work and allocation/reallocation of portfolio with the team based on resources and a fair/equitable split based on Team members roles and capacity;

• To follow-up on outstanding accounts receivable within agreed time-frames and be ultimately accountable for the collective accounts receivable position of the Team which they manage;

• Such other tasks as assigned by Assistant Vice President or Director may request from time to time.

SUPERVISORY RESPONSIBILITIES

• This position is required to supervise and manage a team of Corporate Services Executives, Administrators and Assistants;

• Oversee the outstanding accounts receivable position of the Team which they manage. 

Education, Skills & Experience

• The individual must hold an undergraduate degree with at least 7 years relevant experience gain in professional firms;

• Associate Member of HKCGI, and/or an undergraduate degree in a business related subject. Solid corporate administration experience is required; • Experience in supervising a company secretarial team;

• Strong knowledge of annual and regulatory requirements relating to Cayman and BVI entities;

• Excellent written and oral communications skills in Chinese & English are essential, fluency in Putonghua is preferred;

• Individual must be self-motivated, well-organised and strong sense of responsibility with excellent interpersonal skills;

• The ability to operate with strictest of confidentiality;

• Strong administrative skills and the ability to multi-task;

• Reliability essential;

• Ability to drive and manage the team; 

• Ability to meet strict deadlines and operate on their own initiative;

• Leadership skills;

• Windows/Microsoft Word/Microsoft Excel/Outlook;

• Experience of ViewPoint corporate administration software highly desirable. SPECIAL REQUIREMENTS

• Ability and willingness to occasionally work outside normal working hours/days when requested. 

We’re hiring

Join a team that’s redefining fiduciary and corporate services. If you’re ambitious, adaptable and ready to make a difference, WPS could be the right place for you. Competitive compensation included.