Corporate Services Administrator

Overview of role

Join Walkers Professional Services (WPS) – shape the future with an industry leader

Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services to leading private equity firms, hedge funds, CLO managers, trusts, and global financial institutions.  With over 400 professionals across eight locations globally, we combine the strength of private equity backing with Walkers’ trusted reputation to deliver seamless, tech-enabled solutions that help businesses to thrive and meet responsibilities with confidence.

As we invest in cutting-edge technology and expand our global footprint, we offer ambitious professionals the opportunity to achieve new career heights and make a real impact.

Why Join WPS?

If you thrive in dynamic environments and want to work with industry leaders, you’ll love what we offer:

• A growth platform – backed by strategic long-term co-investment from Vitruvian Partners and Walkers law firm, accelerating innovation and opportunity.

• Blue-chip client base – work with the best on high-impact, cross-border projects with leading global institutions.

• Global reach, deep local expertise – collaborate across major investment hubs worldwide.

• Empowered culture – a “grown-up” environment that values clarity, collaboration, and commerciality.

• Tech-enabled and client centred mindset – leverage technology to build smarter, more efficient service models.

The Role

Based in the Dubai office, the Corporate Services Administrator will be responsible for the administration of a portfolio of ADGM and DIFC entities, ensuring compliance with applicable regulatory requirements and internal procedures. The role involves managing post-incorporation corporate services, maintaining corporate records, coordinating regulatory filings, delivering high-quality client service, and supporting the efficient management of client relationships and ongoing corporate obligations.

Corporate Services Administrators are expected to manage their own high volume portfolio of entities, working closely with clients, legal counsel, regulatory authorities, and other internal and external stakeholders.

Duties, Responsibilities & Person Specification

• To maintain a thorough understanding of ADGM/DIFC processes and requirements, regulatory obligations and online filing portals from incorporation, ongoing maintenance and end of life;
• To manage a portfolio (the "Portfolio") of ADGM/DIFC entities, ensuring all corporate administration matters are handled proactively, efficiently and to a high standard;
• To manage day-to-day correspondence and administrative matters with attorneys, clients and external service providers relating to the assigned portfolio of entities, including originating responses, maintaining and providing registers and corporate documents as required, ensuring all enquiries and requests are acknowledged and responded to within 24 hours and completed in a timely manner;
• To maintain statutory registers, corporate records, entity data, and client files, ensuring they remain complete, accurate and up to date.
• To accurately prepare and file corporate documents with the registration authorities within the specified filing deadline;
• To monitor filing deadlines and ensure timely completion of annual renewal filings, UBO filings and other regulatory obligations.
• Ensure corporate records, registers and client files remain complete, accurate and up to date.
• To independently interpret board and shareholder resolutions, agreements and related documents, and update the corporate records accordingly;
• To prepare and provide corporate documents, registers, certificates, and information requests as required by clients and internal stakeholders.
• To maintain internal databases and systems including ViewPoint with a meticulous level of accuracy;
• To thoroughly understand compliance/KYC requirements and conduct due diligence in respect of new directors, shareholders and related third parties in liaison with the Compliance Department;
• To review all invoices in relation to the Portfolio and liaise with the client regarding payment of the same;
• To monitor and follow up on outstanding accounts receivable within agreed timeframes and escalate overdue balances where necessary, keeping aged AR of our assigned portfolio under 20%;.
• To assist with portfolio reviews and identify opportunities for additional services that may benefit clients.
• To proactively communicate with clients regarding upcoming compliance obligations, regulatory deadlines, and corporate administration requirements.
• To identify and promptly escalate risks, compliance issues, regulatory breaches, or potential missed deadlines to management.
• To deal with all administrative aspects of closing an entity within the Portfolio, including requesting final invoices, updating ViewPoint, and liaising with the client, registration authorities and Attorney as appropriate;
• To support and mentor junior team members and share knowledge and best practices across the team.
• To undertake such other duties as may be assigned by Senior Management or the Director of Corporate Services from time to time.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities; however the Corporate Services Administrators will be expected to mentor, train and offer guidance to more junior members of the team.

Education, Skills & Experience

• The individual must hold an undergraduate degree;
• A minimum of 3 – 5 years' experience at a professional services firm and/or company secretarial position gained from professional firms;
• Comprehensive experience and understanding of ADGM/DIFC structures and entity types and managing the ongoing entity administration of portfolio of companies in ADGM and DIFC;
• ADGM/DIFC incorporations experience preferable;
• Strong relationships with the ADGM/DIFC Registration Authorities;
• Windows/Microsoft Word/Microsoft Excel/Outlook;
• Experience of ViewPoint corporate administration software highly desirable;
• Excellent written and oral communications skills are essential;

• Individual must be highly organized and detail oriented, with strong administrative skills and the ability to multi-task;
• The ability to operate with strictest of confidentiality;
• Reliability essential;
• Fast paced approach;
• Ability to work in a team;
• Excellent interpersonal skills;
• Ability to meet strict deadlines and operate on their own initiative.

SPECIAL REQUIREMENTS

• Ability and willingness to occasionally work outside normal working hours/days when requested.

We’re hiring

Join a team that’s redefining fiduciary and corporate services. If you’re ambitious, adaptable and ready to make a difference, WPS could be the right place for you. Competitive compensation included.