Fiduciary Services Executive

Overview of role

Based in the Dubai office, the Fiduciary Services Executive will be responsible for the administration of a portfolio of companies, partnerships and trusts, working closely with internal and external clients.

Duties, Responsibilities & Person Specification

• Effectively managing a portfolio of entities across a wide range of special purpose vehicles participating in structured and asset finance transactions;
• Assisting with client on-boarding, KYC requests, bank account opening forms, application for GIIN's and completion of US tax forms;
• Preparing for execution and distribution of corporate documents and transaction documents;
• Maintaining and organising Internal and Onshore transaction documents in File site;
• Inputting relevant transaction data into relevant systems;
• Scanning/filing/saving correspondence and documents into relevant electronic or physical client files;
• Preparing transaction structure charts and assisting with internal compliance approvals;
• Assisting with the invoicing process (closing and annual invoices) and collection of receivables;
• Monitoring and preparation of annual compliance certificates;
• Assist with the completion of pre and post-closing checklists;
• File set-up/close-out of files; and
• Handling any other administrative tasks/ad-hoc projects as directed by the Senior Vice President/Vice President/Assistant Vice President.
• Special Requirements
• Ability and willingness to occasionally work outside normal working hours/days when requested.

Education, Skills & Experience

• The individual must hold a minimum of an Associate's degree or equivalent with a minimum of four years' relevant experience or equivalent combination of education and experience;
• Individual must be professional with a strong desire to consistently strive for excellence, taking pride in carrying out their responsibilities efficiently with impeccable execution;
• Proactively looks for opportunities to recommend improvements to systems and processes;
• Be a self-starter with the ability to work productively in a team;
• Highly organized and detail oriented;
• Strong administrative skills with well-developed critical thinking skills;
• Ability to multi-task in a fast-paced environment;
• Attention to detail with the ability to meet strict deadlines;
• Ability to work productively in a team;
• Possess excellent interpersonal skills;
• Energized by a continuous learning environment;
• Ability to foster a spirit of teamwork among the administration team that allows for the sharing of ideas, unity and cohesiveness;
• The ability to keep confidential all documents, materials and other information;
• Uses discretion when communicating sensitive information,
• Promptly resolves client issues or directs appropriately to managers.