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Legal Secretary

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Date: 10 Apr 2025

Location: Dubai, AE, PO Box 506

Company: Walkers Global

 

We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.

Overview of role

 

To work as part of a team delivering legal secretarial services to a high standard and often under time pressure.

To assist the Lawyers in the Dubai office in running their practices.

 

DUTIES AND RESPONSIBILITIES

 

  • To provide general secretarial support to the Lawyers including (without limitation)
  • Creating, editing, amending, and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of compared documents.
  • Responding to internal and external telephone enquiries and ensuring that every call is attended to in a professional and polite manner.
  • Photocopying, faxing and scanning of documents and correspondence.
  • Booking meetings and diary management.
  • Arranging the opening, closing and archiving of accounts and files to include KYC.
  • Organising cheque requests and collection.
  • Maintaining and updating details of client contacts and addresses both within the Lawyer's personal contact database and the Firm's CMS database.
  • Familiarisation and compliance with the Firm's house style.
  • Supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines.

  • Following a tailored training programme; to undertake Cayman Island, ADGM, DIFC and BVI related legal secretarial work including the following duties
  • To prepare first drafts of documents including Voluntary Liquidations and legal opinions.
  • To prepare closing bibles and arrange for these to be produced as and when necessary.
  • To make all necessary filings with all internal and external bodies in relation to, inter alia, special resolutions, ordinary resolutions, amended and restated memorandum and articles of association, changes of directors and officers, voluntary liquidations, and strike offs.
  • To implement and maintain the Lawyer's billing and collections system, including drafting invoice narratives.
  • To assist with necessary business development tasks as and when required to support the Marketing Team.
  • To maintain accurate records and correspondence files in relation to the Lawyer's client files.
  • To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies.
  • To be familiar with, and comply with, Firm policies relevant to the purpose of the job.
  • To participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas.
  • To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours.

KNOWLEDGE AND EXPERIENCE

 

  • Essential At least 3 years relevant secretarial experience.
  • Desirable Knowledge of Cayman Islands corporate legislation.

 

EDUCATION TRAINING AND QUALIFICATIONS

 

  • Essential A recognised secretarial qualification or significant experience working as a secretary preferably in a legal or professional services firm.
  • Desirable A Bachelor's Degree from a recognised university or college or an equivalent combination of education and relevant experience.

 

IT SKILLS

 

  • Essential Microsoft Windows operating systems (recent versions)
  • Microsoft Word (recent versions)
  • Microsoft Excel (recent versions)
  • Microsoft Outlook (recent versions)
  • Desirable MS PowerPoint
  • InterAction
  • AdEx / CORIS
  • Deltaview
  • Adobe Acrobat
  • Expert Billing
  • Internet navigation for research purposes

#LI-LQ1

 

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.