Senior Company Secretary (Funds)
Date: 4 May 2024
Location: Dublin, IE, D01 W213
Company: Walkers Global
Walkers is a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
Walkers treat everyone as the intelligent grown-ups they are. We take a grown-up approach to getting the job done – trusting and empowering our people to deliver consistently, and enabling them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world we operate in.
Overview of role
WPS is recruiting for an experienced company secretary, with strong funds experience, to fill a senior role in our rapidly expanding team.
This role would operate at Assistant Vice President level.
Duties, Responsibilities & Person Specification
The successful candidate will be a member of the company secretarial team and part of a busy, client facing, professionally qualified team. The main responsibilities will include:
- Acting as the primary point of contact for the provision of company secretarial services for a portfolio of regulated investment funds, management companies and other Irish companies;
- Effectively delegate and manage the day-to-day workload of junior members of the team;
- Assist with the training of junior members of the team;
- Agreeing board calendars, sending calendar invitations and diarising agreed dates with Board of Directors;
- Formulate board meeting agendas which will include all regulatory requirements;
- Collate all board papers into a board pack in hard and soft copy for circulation to the Boards in accordance with an agreed timeline;
- Arrange all board meeting logistics;
- Attend board meetings for the purpose of taking detailed board minutes;
- Draft and circulate draft board minutes and action points in accordance with an agreed timeline;
- Assist with general meetings (as required) including drafting notice of such meetings, collating proxy forms and ensuring sufficient votes have been received to hold the meeting;
- Preparation and submission of annual returns and filings to the Companies Registration Office and filings with the Central Bank of Ireland as applicable;
- Maintain statutory books and records;
- Ensuring the application of internal policies and procedures;
- Effectively managing relationships with all stakeholders; and
- The candidate will also be expected to get involved in internal projects and initiatives.
Education, Skills & Experience
- Experienced company secretary in the regulated funds industry, with a minimum of 5 years' of substantial and relevant experience in working with Irish investment funds and management companies, although more experience is desirable;
- Strong knowledge of the Companies Act, the ICAV Act and corporate governance requirements for regulated entities;
- Experience of working in a fast paced professional environment with focus on attention to detail and multi-tasking;
- Experience of managing and owning relationships with key stakeholder;
- Proficiency in using MS Office suite of applications as well as pdf docs;
- The candidate should have a desire to work in a fast paced, client facing environment where delivery of a high calibre professional service, to both clients and other stakeholders, is of key importance;
- The candidate should be able to think on their feet, show attention to detail and resourcefulness, and have strong communication and organisational skills. An enthusiastic attitude will contribute to the success of the candidate.
Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
