Corporate Services Executive - Board Support - Walkers Corporate Limited

Overview of role

At Walkers Professional Services, we pride ourselves on our work ethic, our commitment to exceptional client service and our focus on strong team-work. We are looking for client-focused professionals, who are adept at providing responsive and high quality client service in a dynamic organisation. The successful candidate will be responsible for providing and coordinating all administrative support to a diverse and global portfolio of institutional and private fund clients of the Board Support team based in Cayman.

Walkers invites applications from suitably qualified Caymanians or Residents with Employment Rights only for the above position:

Duties, Responsibilities & Person Specification

• Assisting with day to day correspondence and administrative matters as assigned by an Assistant Vice President, Vice President, Senior Vice President, or the Director ("Corporate Secretarial Professional");
• Working under the general direction of a Corporate Secretarial Professional;
• Assisting with facilitating the provision of board support administration and related services to the existing client base;
• Drafting agendas for monthly, quarterly, semi-annual and ad hoc meetings and ensuring efficient preparation and distribution/upload of board packs in a timely and accurate manner via email and/or Walkers360;
• Maintenance of meeting calendars and dial in details;
• Reserving conference/board rooms for in person meetings, facilitating IT support and refreshments as required and greeting clients;
• Ensuring meeting transcripts/recordings are saved to appropriate file subsequent to each meeting;
• Assisting with the maintenance of accurate client related records, including the maintenance of minute books in liaison with the appropriate personnel in the Registered Office;
• Managing client requests and deal with urgent issues effectively;
• Assisting with client on-boarding and new client set up, including granting access to internal document portal, Walkers360;
• Ensuring that client portfolios are compliant with internal policies and procedures;
• Acting as a channel of communication for clients, board members, professional service providers, and all relevant stakeholders;

• Efficient processing of a high volume of transactional documents in a high-pressure environment from time to time; and
• Assisting the Meeting/Board Support team with ad hoc projects to including, but not limited to, uploading of transactional documents, billing matters and various secretarial/administrative duties as required.

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Education, Skills & Experience

• School leavers with a minimum of a high school diploma with strong academic background;
• 2-5 years relevant practical experience;
• Ideally working towards or holding a professional qualification such as ICSA or equivalent or a relevant degree such as Business Administration;
• Strong organisational, time management, written and verbal communication skills;
• Ability to deal with tasks independently and use own initiative;
• A motivated self-starter, naturally collaborative and a driven team player willing to work outside of regular hours as may be required from time to time;
• An ability to work under pressure and meet deadlines;
• Responsive and client focused;
• Excellent attention to details; and
• Proficient in Viewpoint, CORIS, CAP, REEFS and Microsoft Office applications.

Compensation Data

Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance based bonus, 5 weeks' vacation, pension and fully covered health insurance. Remuneration commensurate with qualifications and experience.

Please note that Walkers Professional Services will not accept any applications received from agencies at this time.  Only candidates selected for interview will be contacted after the deadline.