Executive Legal Secretary - Cayman Islands

Overview of role

We are seeking a highly accomplished Executive Legal Secretary with over five years of proven success supporting senior legal professionals in a fast-paced environment. The successful candidate will deliver exceptional administrative and operational support with precision, professionalism and strategic foresight.

Duties, Responsibilities & Person Specification

Executive Legal Secretary

Insolvency & Dispute Resolution

Salary Range: US$80,000 - US$115,000

The successful individual must be experienced in the preparation of standard and complex legal documents, corresponding with government agencies, authorities and clients, handling billings and collections management, assisting with a variety of complex legal administration transactions, database management, matter management, and client service management. Specifically, they must demonstrate a high level of effectiveness in the following areas:

• Manage confidential client onboarding processes including, conflict checks with a high degree of discretion and awareness
• Create, edit and amend documents i.e. Court Pleadings and general correspondence, including the preparation of "blacklined" documents
• Maintain accurate records including saving correspondence and documents in the appropriate electronic matter file
• Manage the compilation of court bundles including indexing, in preparation for hearings
• Arrange court admission for new attorneys/visiting Counsel
• Carry out court searches
• Assist with the process for documents to be apostilled/legalised
• Prepare and advertise Gazette notices
• Arrange document execution and notarisation, ensuring accuracy, legal sufficiency and timely delivery
• Provide billing support, including the drafting of billing narratives, assisting with collections and liaising collaboratively with both clients and the Accounts Department
• Respond to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner
• Liaise with clients as appropriate and in accordance with attorneys' instructions and Firm policies and procedures
• Participate in special projects as and when required in relation to the corporate practice area
• Proactively maintain and update details of client contacts within the lawyer's personal contact database under InterAction
• Photocop, scan and courier of documents and correspondence
• Arrange meetings and diary management
• Arrange the closing and archiving of accounts and files
• Organise cheque requests and collection
• Support and work in collaboration with members of the secretarial team and other business services teams to meet required deadlines
• Provide cover for other secretaries within the team during times of absence as required
• Familiarise yourself and comply with the Firm's house style
• Familiarise yourself and comply with the Firm policies relevant to the purpose of the role
• Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours

Education, Skills & Experience

• Extensive experience spanning a minimum of five years’ secretarial experience in a legal services environment supporting senior professionals
• Holds a distinguished legal secretarial qualification from a recognised university or college
• Demonstrates a comprehensive, nuanced understanding of legal terminology, procedures and documentation
• Highly adept in using in using billing software, legal practice management and document management systems
• Exhibits advanced proficiency in Microsoft Office applications
• Possesses exceptional organisational and time management skills with a proven ability to manage competing priorities
• Maintains impeccable, meticulous attention to detail in all aspects of work
• Demonstrates rapid, precision-based typing at 70 wpm with an accuracy of 98%
• Upholds the highest standards of discretion and professionalism, with a trusted confidential approach to sensitive matters
• Delivers articulate, persuasive written and verbal communication, with the ability to engage effectively across all levels of seniority
• Operates with a self-directed, solution-oriented mindset while thriving in collaborative, cross- functional environments
• Brings a resilient, optimistic attitude paired with a pragmatic, results- driven approach
• Demonstrates a responsive, flexible working style, capable of adapting to dynamic circumstances and urgent situations
• Has a forward- thinking, growth-oriented willingness to expand skill sets in alignment with organisational needs
• Actively contributes to transformational service improvements by critically evaluating workflows, championing innovation and driving continuous enhancement initiatives

Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance-based bonus, pension and fully covered health insurance for employees and five weeks' vacation. Remuneration will be commensurate with qualifications and experience.

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