Executive Legal Secretary - Finance & Corporate - Cayman Islands

Overview of role

We are seeking a highly accomplished Executive Legal Secretary with over five years of proven success supporting senior legal professionals in a fast-paced environment. Recognised for delivering exceptional administrative and operational support with precision, professionalism and a strategic foresight.

Duties, Responsibilities & Person Specification

The successful individual must be experienced in the preparation of standard and complex legal documents, corresponding with government agencies, authorities and clients, handling billings and collections management, assisting with a variety of complex legal administration transactions, database management, matter management, and client service management. Specifically, they must demonstrate a high level of effectiveness in the following areas:

• Demonstrates comprehensive, practice specific expertise across all stages of the entity lifecycle
• Manages filings, fees, and deadlines with meticulous precision, ensuring timely, cost-effective and compliance driven execution of matter related obligations
• Drafts standard administrative documents and prepares high quality, accurate first drafts of legal documents including formations, resolutions, affidavits, opinions and notices with exceptional attention to detail and procedural integrity
• Conducts up to date legal research, maintaining a thorough command of current Acts, Authorities and legislative developments relevant to the practice area
• Executes comprehensive conflict sensitive matter related searches and reports including Court and CORIS searches with a keen eye for risk mitigation and procedural accuracy
• Performs error free CIMA and Registry filings, ensuring adherence to protocols
• Provides strategic billing support, including the drafting of billing narratives, assisting with collections and a collaborative liaison with both clients and the Accounts Department
• Manages confidential client onboarding processes including conflict checks with a high degree of discretion and regulatory awareness
• Oversees document execution and notarization, ensuring accuracy, legal sufficiency and timely delivery
• Responsible for managing risk by ensuring compliance with the firm's policies, regulatory requirements and established workflows while promoting best practices across all operations
• Mentor junior legal support staff providing training, guidance and performance feedback to foster professional growth and maintain service excellence

Education, Skills & Experience

• Extensive experience spanning a minimum of 5 years’ secretarial experience in a legal services environment supporting senior professionals
• Holds a distinguished legal secretarial qualification from a recognised university or college
• Demonstrates a comprehensive, nuanced understanding of legal terminology, procedures and documentation
• Highly adept in adept in using in using billing software, legal practice management and document management systems
• Exhibits advanced expert level proficiency in Microsoft Office applications
• Possesses exceptional organisational and time management skills with a proven ability to manage competing priorities
• Maintains impeccable, meticulous attention to detail in all aspects of work
• Demonstrates rapid, precision-based typing at 70 wpm with an accuracy of 98%
• Upholds the highest standards of discretion and professionalism, with a trusted confidential approach to sensitive matters
• Delivers articulate, persuasive written and verbal communication, with the ability to engage effectively across all levels of seniority
• Operates with a self-directed, solution-oriented mindset while thriving in collaborative, cross functional environments
• Brings a resilient, optimistic attituded paired with a pragmatic, results driven approach
• Demonstrates a responsive, flexible working style, capable of adapting to dynamic circumstances and urgent situations
• Has a forward thinking, growth-oriented willingness to expand skillsets in alignment with organisational needs
• Actively contributes to transformational service improvements by critically evaluating workflows, championing innovation and driving continuous enhancement initiatives

Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance-based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will commensurate with qualifications and experience.

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