Executive Legal Secretary
Date: 12 Dec 2024
Location: Grand Cayman, KY, KY1-9001
Company: Walkers Global
We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
Overview of role
Walkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary.
Our Executive Legal Secretaries support a range of practice groups, each of which commands distinct skills and experience. Our current vacancies are listed below.
- Investment Funds – No current vacancies
- Regulatory – No current vacancies
- Finance & Corporate – No current vacancies
- Private Trust and Capital – No current vacancies
- Insolvency and Dispute Resolutions – Currently Recruiting
We are seeking an experienced secretary and a self-starter who has the ability to work independently as well as collaboratively. The successful applicant must have the ability to assess and prioritise workloads to ensure a high level of client service can be delivered by the lawyer(s) they are supporting. They must be someone who thrives on challenges, is professional, team oriented, highly organised, detail oriented and have the ability to operate with the strictest of confidentiality.
Duties, Responsibilities & Person Specification
• Creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents
• Photocopying, faxing and scanning of documents and correspondence
• Booking meetings and diary management
• Arranging the opening, closing and archiving of accounts and files
• Maintaining and updating details of client contacts and addresses both within the Lawyer's personal contact database and the Firm's database, Aderant Expert
• Providing cover for other secretaries within the team during times of absence, as required
• Creating and typing Court pleadings, legal documents and correspondence
• Ensuring timely filing of Court pleadings with the Grand Court
• Indexing and compiling Court bundles in preparation for hearings
• Locating relevant legislation and precedent cases, including preparing authorities bundles for Court when necessary
• Extensive involvement of Associate's billing, including analysing work in progress and accounts receivable reports, preparing and raising appropriate matters for invoicing, sending same to clients and also following up on non-payments where necessary
• Filing various winding up or restoration documents with Grand Cayman's Registrar of Companies, also requesting certain certificates and information regarding Cayman-registered companies from the Registrar of Companies
• Compiling company searches to ascertain where registered
• Arranging for documents to be apostilled/legalised where necessary
• To maintain accurate records and correspondence files in relation to the Lawyer's client files
• To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies.
• To participate in special projects as and when required in relation to the Firm's and the Lawyer's practice areas.
• To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours.
Education, Skills & Experience
- Minimum of 3 - 5 years’ legal administration experience and/or a recognised legal secretarial qualification from a recognised university or college and/or or an equivalent combination of education and relevant experience.
- Copy and audio typing speeds of at least 60 - 70 wpm with an accuracy of 98%
- Ability to manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets
- Ability to use legal precedents and billing systems
#LI-KA1
Compensation Data
Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will commensurate with qualifications and experience.
Only candidates selected for interview will be contacted after the deadline.
Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
