Legal Secretary

Date: 21 Jul 2024

Location: Jersey, JE, JE4 8PN

Company: Walkers Global

Walkers is a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the jurisdictions of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.

Walkers treat everyone as the intelligent grown-ups they are. We take a grown-up approach to getting the job done – trusting and empowering our people to deliver consistently, and enabling them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world we operate in.

Duties, Responsibilities & Person Specification

PRINCIPAL DUTIES AND RESPONSIBILITIES
1.1    To provide general secretarial support to the Banking and Finance Lawyer's including (without limitation):
(a)    creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents;
(b)    responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner;
(c)    billing and collections, liaising with the Clients and Accounts Department;
(d)    photocopying, faxing and scanning of documents and correspondence;
(e)    booking meetings and diary management;
(f)    arranging the opening, closing and archiving of accounts and files;
(g)    arranging travel for Partners and Associates, as required;
(h)    maintaining and updating details of client contacts and addresses in the Firm's InterAction and AdEx databases;
(i)    familiarisation and compliance with the Firm's house style;
(j)    supporting other members of the Secretarial Team to complete work to a high standard and meet required deadlines; and
(k)    providing cover for other secretaries during times of absence, as and when required.
1.2    To maintain accurate records and correspondence files in relation to the Firm's client files.
1.3    To liaise with Clients as appropriate and in accordance with a fee earner's instructions and firm policies;
1.4    To be familiar with, and comply with, Firm policies relevant to the purpose of the job.
1.5    To participate in special projects as and when required.
1.6    To carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours.

Education, Skills & Experience

2.    KNOWLEDGE AND EXPERIENCE
Essential at least 2 years' relevant experience.
3.    SKILLS AND ABILITIES
3.1    Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities;
(a)    work independently and as a team member;
(b)    tact and diplomacy to deal with confidential matters;
(c)    manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets;
(d)    communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding.  This will include high quality correspondence;
(e)    use and update computerised systems, including the intranet, databases, word processors, and spreadsheets and genuine interest in developing IT skills; and
(f)    work in a flexible manner and respond to changing circumstances and emergency situations.

Overview of role

MAIN PURPOSE OF THE JOB
To work as part of a team delivering legal secretarial services to a high standard and often under
pressure and time restraints.

To assist the Lawyer in running their practice.

Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.