Finance Assistant

Overview of role

Office: London (50% hybrid required)

We have an exciting brand new opportunity for a Finance Assistant to join our established yet growing team in the London office.

Duties, Responsibilities & Person Specification

Accounts Payable

• Prepare and set up payments for payment run weekly
• Obtain and post credit card spending analysis from secretaries and fee-earners
• Ensure all supplier accounts are reconciled and payments are up to date
• Ensure AP mailbox is kept up to date and all queries are dealt with in a timely manner
• Ensure all AP invoices and employee expenses are posted to the system in a timely manner
• Ensure all disbursements are loaded to the system daily

Accounts Receivable

• Assisting with Accounts Receivable processes, including the posting and allocation of client receipts
• Supporting the follow‑up of outstanding client balances in liaison with fee‑earners and partners
• Responding to client and internal queries relating to invoices and account balances in a professional and timely manner
• Assisting with the preparation and review of aged debt reports
• Supporting reconciliations between Accounts Receivable, WIP and client ledgers as required

Billing

• Daily drafting and posting of bills for all fee-earning departments;       
• Ensure correct VAT treatment for bills;
• Interaction with multiple teams to clarify billing rules and regulations;
• Assisting teams with the editing of time recordings;
• Carry out reconciliations for WIP and AR as required
• Process all Reversal/Reprint/Write off forms as requested
• Ensure Billing mailbox is kept up to date and all queries are dealt with in a timely manner 

Bank

• Posting of cash receipts and payments daily
• Verification and set up of new payees on banking system
• Attend the bank with cheque lodgements
• Prepare bank reconciliations : Client accounts – monthly; office accounts - monthly  

Other        

• Carry out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours;
• Assist other members of the finance team where possible during busy periods

Education, Skills & Experience

• Methodical and careful in your approach;
• Work independently and as a team member;
• Tact and diplomacy to deal with confidential matters;
• Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets;
• Communicate clearly and effectively, both verbally and in writing. This will include high quality correspondence;
• Use and update computerised systems, including the accounts system, spreadsheets, word processing programs, with genuine interest in developing IT skills;
• Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements;
• Work in a flexible manner and respond to changing circumstances and emergency situations.
• Ability and willingness to occasionally work outside normal working hours/days when requested
• Law firm experience advantageous but not essential
• Strong Microsoft Excel skills are essential

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